Data Retention - How Long Data is Kept

Overview

This document explains how long UniAsset retains your data and what happens to deleted information.

Active Data Retention

While Your Account is Active

All your data is retained indefinitely while your account is active:

• Asset records and history
• Documents and images
• Maintenance logs
• User information
• Settings and preferences

There's no automatic data expiration for active accounts.

Data History

UniAsset maintains complete history:

• Asset changes - Full audit trail of modifications
• Maintenance history - All logged maintenance activities
• User actions - Who made changes and when

Deleted Data Retention

Deleted Records

When you delete individual items:

Account/Organization Deletion

When you request account or organization deletion:

Backup Retention

We maintain system backups for disaster recovery:

• Daily backups - Last 7 days
• Weekly backups - Last 4 weeks
• Purpose - System recovery only

Backups are encrypted and access-controlled.

Storage and Security

Where Data is Stored

• Cloud infrastructure with redundancy
• Encrypted at rest
• Encrypted in transit
• Regular security audits

Access Controls

• Multi-tenant isolation
• Role-based access within organizations
• No cross-organization data access

Your Rights

Data Access

You can:

• View all your data at any time
• Export complete datasets
• Request data summaries

Data Deletion

You can:

• Delete individual records immediately
• Request account deletion (30-day process)
• Request organization deletion (30-day process)

Data Portability

You can:

• Export all data in CSV format
• Download documents and images
• Take your data with you

Compliance

Our retention practices comply with:

• GDPR requirements
• Data protection standards
• Industry best practices

Questions?

For questions about data retention:

1. Contact support@uniasset.com
2. Review our Privacy Policy
3. Request information about your specific data