Education Asset Management Software
Track equipment across classrooms, labs, and departments. Centralized asset inventory with maintenance scheduling and accountability for schools, colleges, and universities.
Education Institutions Face Asset Tracking Challenges
When equipment is spread across classrooms, labs, and buildings, visibility disappears. Laptops, projectors, lab equipment, and sports gear move between locations with no clear record. Accountability is impossible.
Laptops, projectors, lab equipment, musical instruments, and sports gear distributed across multiple classrooms, buildings, and departments. Nobody knows where specific equipment is located.
When equipment moves between teachers, students, and departments, tracking who has what becomes impossible. Damaged or missing items cannot be traced back to responsible parties.
Lab equipment, science instruments, and IT devices require regular maintenance and calibration. Without structured schedules, maintenance is forgotten until equipment fails mid-semester.
Asset registers maintained in Excel spreadsheets or paper logbooks. Multiple people edit different versions. Information is outdated immediately. Finding accurate equipment records is impossible.
IT department, science labs, sports department, and administrative offices all maintain separate equipment lists. Campus-wide visibility does not exist. Duplicate purchases occur regularly.
Warranty coverage lapses without notice. Purchase receipts, service agreements, and equipment manuals are lost. When equipment breaks, warranty information cannot be located.
How UniAsset Helps Education Teams
Centralized Asset Inventory
Every laptop, projector, lab instrument, sports equipment, musical instrument, and furniture item recorded in one system. Track manufacturer, model, serial number, purchase date, warranty expiry, and current status. End the chaos of departmental spreadsheets.
Location and Department-Based Tracking
Assign equipment to specific classrooms, labs, buildings, or departments. Staff can instantly see which location currently has a device. Filter asset lists and reports by location for campus-wide or multi-building visibility.
User Assignment for Accountability
Assign equipment to specific teachers, staff members, or departments. Track who is responsible for each asset. Complete activity log shows all assignments, transfers, and status changes with user attribution.
Preventive Maintenance Scheduling
Define recurring maintenance tasks for lab equipment, IT devices, and facilities assets based on time intervals. System automatically calculates next due dates and sends email alerts 7 days before maintenance is due.
Warranty and Document Expiry Alerts
Attach warranties, purchase receipts, service agreements, and equipment manuals to assets. Receive automatic 30-day advance notifications before warranties or certifications expire.
Cost and Depreciation Tracking
Track purchase costs and accumulate all maintenance expenses. System automatically calculates total cost of ownership and depreciation using straight-line methods. Support budget planning and replacement decisions with accurate financial data.
Education-Relevant Features
Track equipment across multiple buildings, classrooms, and departments. Know exactly where every asset is located on campus.
Track assets from acquisition through deployment, maintenance, and eventual retirement. Complete event log shows every status change and location move.
Schedule recurring maintenance for lab equipment, IT devices, and facilities assets. Email alerts notify teams 7 days before service is due.
Organize assets by department (IT, Science, Sports, Administration). Filter asset lists and reports by department for campus-wide visibility.
Five permission levels (Owner, Admin, Manager, Employee, Viewer) ensure staff can log equipment moves while keeping financial data secure.
Track purchase costs, accumulated maintenance expenses, and calculate depreciation. Support budget planning with accurate financial reporting.
Built for Education Institutions
Schools and Colleges
K-12 schools and colleges managing laptops, projectors, lab equipment, and classroom assets across multiple buildings. Need centralized visibility without complex enterprise systems.
Universities and Campuses
Higher education institutions with multiple departments, labs, and facilities requiring campus-wide asset tracking and maintenance scheduling.
Training and Research Institutions
Training centers and research institutions managing specialized equipment, lab instruments, and shared resources across teams and locations.
Education Teams Moving Off Spreadsheets
Administrative and facilities teams where Excel asset registers and manual logbooks no longer scale. Need structured tracking with automated reminders and accountability.
Designed for Education Operations
Complete data isolation between organizations. Role-based permissions control who can view, edit, or delete asset records. Your institution's data remains secure and private.
Five permission levels ensure staff and teachers can log equipment moves and maintenance while keeping financial and procurement data accessible only to authorized administrators.
Access from any browser on campus or remotely. No servers to maintain. Automatic updates. Scales from single-building schools to multi-campus universities.
Create account in minutes. Import equipment via CSV. Define locations and departments. Assign assets to staff. Start tracking same day.
Key Features for This Industry
Track equipment from purchase through departmental transfers to disposal.
Schedule maintenance for lab equipment, classroom technology, and campus assets.
Never miss warranty expirations or compliance document renewals with automatic alerts.
Bring Clarity to Campus Asset Management
Track equipment across classrooms, labs, and departments. Schedule maintenance and monitor costs. Maintain accountability with structured asset records for your institution.
Start Your Free Trial