Non-Profit Asset Management Software
Track equipment, inventory, and maintenance across programs and locations. Built for accountability, transparency, and operational clarity for NGOs and non-profit organizations.
Asset Management Challenges for NGOs & Non-Profits
When assets are tracked manually or not at all, accountability disappears. Donated equipment goes missing. Maintenance is forgotten. Program managers cannot answer basic questions about what resources they have or where those resources are located.
Donated equipment, field supplies, and program resources exist somewhere in the organization, but nobody knows exactly where or in what condition. Accountability to donors and stakeholders is impossible.
Assets distributed across multiple programs, field offices, or geographic regions. Headquarters has no clear view of what equipment exists where. Duplicate purchases occur while existing assets sit unused.
Asset registers maintained in Excel spreadsheets shared via email. Multiple versions exist. Information is outdated immediately. Finding accurate records requires contacting multiple people.
When equipment moves between programs, staff, or locations, tracking who is responsible becomes impossible. Damaged or missing items cannot be traced. Donor reporting lacks asset transparency.
Total cost of ownership per asset is unknown. Cumulative maintenance expenses are never calculated. Budget planning for equipment replacement lacks financial data.
Limited budgets mean every dollar must serve the mission. Manual asset tracking wastes staff time. Preventable equipment failures drain resources that should fund programs.
How UniAsset Helps NGOs & Non-Profits
Centralized Asset Inventory
Every donated item, purchased equipment, field supply, program resource, and organizational asset recorded in one system. Track manufacturer, model, serial number, acquisition date, current status, and responsible party. End the chaos of spreadsheet-based tracking.
Location and Department-Based Tracking
Assign equipment to specific programs, field offices, regions, or departments. Staff can instantly see which location currently has an asset. Filter asset lists and reports by location for organization-wide or multi-region visibility.
Maintenance and Service Logs
Log every service event, repair, and maintenance activity. Record dates, costs, vendors, and notes. Full audit trail shows exactly when maintenance occurred and what work was performed on each asset.
Cost Tracking and Depreciation
Track acquisition costs and accumulate all maintenance expenses. System automatically calculates total cost of ownership and depreciation using straight-line methods. Support budget planning and donor reporting with accurate financial data.
Warranty and Document Expiry Alerts
Attach warranties, purchase receipts, donation records, and service agreements to assets. Receive automatic 30-day advance notifications before warranties or documents expire.
Secure, Role-Based Access for Teams
Five permission levels (Owner, Admin, Manager, Employee, Viewer) ensure program staff can log asset movements and maintenance while keeping financial data accessible only to authorized users.
Key Features for Non-Profit Organizations
Assign equipment to specific programs, staff members, or departments. Complete activity log shows all assignments and transfers with user attribution.
Log every service event and repair. Schedule preventive maintenance tasks with automatic email alerts. Never lose track of maintenance records.
Track total cost of ownership per asset. Calculate accumulated maintenance expenses and depreciation. Support budget planning with accurate financial data.
Organize assets by program, field office, or region. Filter reports by location for organization-wide or multi-country operations.
Five permission levels ensure program staff can log asset data while keeping financial and sensitive information accessible only to authorized administrators.
Attach donation records, purchase receipts, warranties, and service agreements to assets. Support donor reporting and financial transparency.
Free for NGOs & Non-Profit Organizations
UniAsset is free for eligible NGOs and non-profit organizations. No subscription cost for core asset management features. We believe mission-driven organizations should have access to the same operational tools as commercial enterprises.
Designed to support organizations with limited budgets while maintaining full functionality: centralized asset tracking, preventive maintenance scheduling, cost visibility, and multi-location support.
View Pricing DetailsBuilt for Transparency and Accountability
Complete data isolation between organizations. Role-based permissions control who can view, edit, or delete asset records. Your organization's data remains secure and private.
Access from any browser on desktop or mobile. No servers to maintain. Automatic updates. Scales from small community organizations to international NGOs.
Create account in minutes. Import equipment via CSV. Define programs and locations. Assign assets to staff. Start tracking same day without technical expertise.
Start Tracking Assets with Transparency and Accountability
Built for NGOs and non-profit organizations. Track equipment across programs and locations. Maintain accountability to donors and stakeholders. Free for eligible organizations.
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