Track Every Donated Asset. Stay Audit Ready. Earn Donor Trust.
Manage donated equipment, educational resources, medical supplies, sports equipment and organizational assets across every location—all from one secure platform.
247 Assets Tracked
across 12 locations
Maintenance due
Generator · Site 3
Audit Ready
Full trail logged
Built for Every Type of Non-Profit
Whether you run a single community centre or a multi-country field operation, UniAsset gives your team full visibility over every asset.
Humanitarian Organizations
Medical supplies · Relief equipment · Disaster response
Educational Institutions
Classroom tech · IT assets · Libraries · Laboratories
Sports Clubs & Foundations
Sports equipment · Training facilities · Gym assets
Religious Organizations
Community halls · Sound systems · Vehicles · Furniture
Community Organizations
Shared resources · Office equipment · Community centres
International NGOs
Multi-country ops · Distributed assets · Field equipment
The Problems That Drain Your Mission
Most non-profit organizations lose significant time and resources to avoidable asset management failures. We hear these every day.
Lost Donated Assets
Donated equipment disappears between programs. Nobody can tell donors where their contribution ended up—or if it is still in service.
Spreadsheet Chaos
Multiple versions of the same Excel file shared by email. Information is outdated the moment it is sent. Accurate records require contacting multiple people.
Assets Across Many Locations
Equipment spread across field offices, branches, or countries. Headquarters has no view of what exists where—leading to duplicate purchases.
Maintenance Forgotten
No system to schedule or remind teams about preventive care. Vehicles, generators, and medical equipment fail at the worst possible moments.
Difficult Donor Reporting
Producing accurate reports takes days of manual work. Asset condition and utilisation data simply does not exist in a usable format.
Stressful Audit Preparation
Audits arrive and staff scramble to locate records, receipts, and certificates. Preparing a fixed asset register from scratch takes weeks.
Everything You Need in One Place
One platform. No spreadsheets. No guesswork. No excuses to donors.
Asset Inventory
Every donated & purchased asset
QR Code Tracking
Scan any asset from your phone
Maintenance Logs
Full service history + costs
Locations
Across programs & countries
People
Who owns every asset
Reports
Donor-ready in seconds
Audit History
Every change, forever
Documents
Warranties, receipts, photos
Every Donation Has a Complete History
From the moment a donation arrives to years in service—every event is recorded. The transparency your donors deserve.
Donation Received
Donor recorded
Tagged & Entered
QR code generated
Assigned
Person + location
Maintained
Service logged
Transferred
Full trail
Audited
Verified + signed
Still in Service
Ongoing accountability
Donation Received
Donor recorded
Tagged & Entered
QR code generated
Assigned
Person + location
Maintained
Service logged
Transferred
Full trail
Audited
Verified + signed
Still in Service
Ongoing accountability
Every asset record includes:
See the Difference
Without UniAsset
- Spreadsheets always out of date
- Missing assets no accountability
- Reports take days to compile
- Audits are a scramble
With UniAsset
- Live inventory across every location
- QR tracking scan anything, anywhere
- Donor reports generated in seconds
- Always audit-ready
Built for Transparency and Accountability
Professional tools designed around the specific needs of mission-driven organizations.
Centralized Asset Inventory
Every donated item, purchased equipment and field supply in one searchable system. Serial numbers, conditions, acquisition dates, and responsible parties—always current, never lost.
QR Code Asset Tracking
Generate and print QR codes for any asset. Field staff and volunteers scan with their phone to view details, log maintenance, or update status—no training required.
Multi-Location Support
Track assets across programs, field offices, and countries. Filter reports by location for full organization visibility.
Maintenance Scheduling
Schedule preventive maintenance with email alerts. Log every service event, repair, and cost with a full audit trail.
Donor-Ready Reports
Generate fixed asset registers and maintenance reports. Give donors the transparency they expect in seconds.
Role-Based Access
Five permission levels let program staff update records while sensitive financial data stays protected.
Document Management
Attach donation records, warranties, and photos. Automatic 30-day alerts before any document expires.
Cost & Depreciation Tracking
Track acquisition costs and maintenance spend. Total cost of ownership per asset. Real data for budget planning.
Track Any Type of Asset
UniAsset works for every kind of equipment your organization uses— from a single laptop to a full disaster relief fleet.
Free for Eligible Non-Profit Organizations
UniAsset is completely free for eligible NGOs and non-profit organizations. We believe mission-driven organizations deserve professional tools—without the enterprise price tag.
Designed to help organizations spend more on their mission—not software.
What's included:
- Full asset inventory management
- QR code generation and scanning
- Maintenance scheduling and history
- Reports and fixed asset register
- Multi-location and multi-user access
- Immutable audit history — forever
$0
Subscription
∞
Users
∞
Audit history
Frequently Asked Questions
Everything you need to know before getting started.
Why is UniAsset free for NGOs?
We believe non-profit organizations deserve access to the same professional asset management tools as commercial enterprises. Our free program is part of our commitment to supporting mission-driven work. Eligible organizations receive full access to core features at no cost.
Who qualifies for the free non-profit plan?
Registered non-profit organizations, NGOs, charities, educational institutions, religious organizations, sports clubs, community organizations, and humanitarian foundations qualify. You will need to provide proof of non-profit status during registration.
Can we import our existing Excel spreadsheet?
Yes. UniAsset supports CSV import so you can migrate your existing asset register in minutes. Our import wizard guides you through mapping your columns to the correct fields. Most organizations are fully operational within a day.
Can volunteers use the system?
Absolutely. UniAsset includes five permission levels—from Owner to Viewer. You can give volunteers limited access to log asset usage or maintenance without access to financial data or organization settings. There is no per-user cost.
Can multiple branches or offices collaborate?
Yes. Multi-location support is built in. You can create separate locations for each branch, field office, or program. Assets are assigned to specific locations and staff can filter views by their branch. Headquarters retains full visibility across all locations.
Is our data secure?
UniAsset is a multi-tenant SaaS platform with complete data isolation between organizations. Your data is never shared with other organizations. Role-based permissions ensure team members only see what they are authorized to access.
How long does the approval process take?
You can create an account and start using UniAsset immediately. The non-profit verification process typically takes 1–3 business days. During that time you can fully explore the platform and begin adding your assets.
Protect Every Donated Asset.
Bring accountability, transparency and confidence to every donation. Give your donors the visibility they deserve.