Healthcare Equipment Tracking Software
Know exactly where medical equipment is located, when maintenance is due, and who is responsible. Centralized tracking with preventive maintenance reminders for clinics, diagnostic centers, and healthcare facilities.
Healthcare Facilities Face Equipment Visibility Challenges
When staff cannot locate critical equipment, patient care is delayed. When maintenance schedules are missed, devices fail unexpectedly. When service records exist only in filing cabinets, accountability disappears.
Staff waste time searching for ultrasound machines, infusion pumps, or patient monitors because nobody knows which department currently has the device.
Preventive maintenance schedules exist on paper or in someone's memory. Calibration due dates are forgotten. Equipment fails when patients need it most.
When was the X-ray machine last serviced? Who performed the work? What was replaced? Service history is fragmented across emails, spreadsheets, and paper files.
Devices fail without warning because preventive maintenance never occurred. Diagnostic schedules are disrupted while equipment awaits emergency repair.
Warranty coverage lapses because nobody tracked expiry dates. Calibration certificates expire without advance notice. Documentation is missing when auditors request it.
Total ownership cost per device is unknown. Purchase price and cumulative maintenance expenses are never calculated together. Replacement decisions lack financial data.
How UniAsset Helps Healthcare Teams
Centralized Medical Equipment Inventory
Every ultrasound machine, EKG monitor, infusion pump, wheelchair, and diagnostic device recorded in one system. Track manufacturer, model, serial number, purchase date, warranty expiry, and current status. End the chaos of spreadsheet-based tracking.
Location and Department-Based Asset Tracking
Assign equipment to specific departments, floors, or clinic locations. Staff can instantly see which department currently has a device. Filter asset lists and reports by location for multi-site healthcare organizations.
Preventive Maintenance Scheduling
Define recurring maintenance and calibration tasks based on time intervals. System automatically calculates next due dates and sends email alerts 7 days before service is due. Shift from reactive repairs to proactive maintenance.
Maintenance and Service Logs
Log every service event, calibration, repair, and inspection. Record dates, costs, service providers, and technician notes. Full audit trail shows exactly when maintenance occurred and what work was performed.
Warranty and Document Expiry Alerts
Attach service agreements, calibration certificates, user manuals, and warranty documents to equipment. Receive automatic 30-day advance notifications before warranties or certifications expire.
Asset Lifecycle and Cost Tracking
Track equipment from acquisition through deployment, maintenance, and eventual retirement. Record purchase costs and accumulate all service expenses. System automatically calculates total cost of ownership and depreciation.
Role-Based Access for Staff
Five permission levels (Owner, Admin, Manager, Employee, Viewer) ensure facilities staff can log maintenance while keeping financial data secure. Control who can view, edit, or delete equipment records.
Healthcare-Relevant Features
Complete device history including current location, assigned department, maintenance logs, and lifecycle status. Everything about every device in one place.
Schedule recurring maintenance and calibration tasks. Automatic email alerts notify staff 7 days before service is due. Never miss critical maintenance again.
Attach calibration certificates, service agreements, and manuals to devices. Receive 30-day advance alerts before warranties or certifications expire.
Organize equipment by department, floor, building, or clinic location. Filter asset lists and maintenance schedules by location for multi-site operations.
Track purchase price and accumulated service costs. System automatically calculates total cost of ownership and depreciation for financial reporting.
Five permission levels control who can view, edit, or delete equipment records. Facilities staff can log maintenance while financial data remains protected.
Built for Healthcare Facilities Teams
Clinics Managing Shared Equipment
Multi-specialty clinics with diagnostic and therapeutic equipment shared across departments. Need centralized visibility into device locations and maintenance schedules.
Diagnostic Centers with Maintenance Requirements
Imaging centers, labs, and diagnostic facilities requiring regular equipment calibration and preventive maintenance to maintain operational readiness.
Healthcare Facilities and Operations Teams
Small to mid-sized hospitals and healthcare facilities managing medical equipment across multiple departments or locations. Need structured asset records and accountability.
Organizations Needing Structured Equipment Records
Healthcare organizations moving away from spreadsheet-based tracking. Need centralized service history, maintenance logs, and document management for operational clarity.
Designed for Operational Clarity
Complete data isolation between organizations. Role-based permissions control who can view, edit, or delete equipment records. Your data remains secure and private.
Five permission levels ensure facilities staff can log maintenance and service events while keeping financial and sensitive data accessible only to authorized users.
Access from any browser on any device. No servers to maintain. Automatic updates. Scales from single clinic to multi-location healthcare organizations.
Create account in minutes. Import equipment via CSV. Define preventive maintenance schedules. Invite facilities staff. Start tracking same day.
Key Features for This Industry
Schedule calibrations, inspections, and preventive service for medical equipment.
Track calibration certificates, safety inspections, and compliance documentation.
Monitor medical equipment from purchase through maintenance to retirement.
Bring Clarity to Healthcare Equipment Management
Know where equipment is located. Track maintenance schedules and service history. Receive alerts before warranties expire. Maintain operational readiness with structured asset records.
Start Your Free Trial