How to archive and restore assets
Archiving is the user-facing delete. The asset leaves active lists, reporting and alert evaluation, its storage quota is released, and nothing is lost.
Archive an asset
- Open the asset.
- Choose Archive.
- Confirm.
The asset disappears from active lists, reports and alert evaluation. Its complete history survives.
Roles: Owner, Admin, Manager
Restore an archived asset
- Go to Dashboard → Assets (Individual).
- Open the filter and check Show archived.
- Find the asset.
- Choose Restore.
It returns to active operation with all its history intact. Nothing was lost.
Hard delete vs archive
UniAsset does not have a hard delete. Assets are archived, never deleted:
- History stays attributable
- The action is reversible
- Accidentally deleting something is recoverable
- You can change your mind months later
The only exception is organization deletion — when an organization is permanently removed, all its records go with it.
Disposed assets
Setting status to Disposed is different from archiving. Disposal records a final state — sold, scrapped, donated — with a date and optional gain/loss. Use Record disposal (Odyssey and above), not the archive action.
Below Odyssey, archive end-of-life assets instead. See How to record an asset disposal.
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