Asset Management Built for Hotels and Hospitality Operations
Track and maintain assets across rooms, kitchens, facilities, and properties. Centralized visibility with preventive maintenance scheduling for hotel operators and facilities teams focused on uptime and guest experience.
Early Access — Free for 12 Months
Available for a limited number of businesses
We're opening UniAsset to early teams who want to manage assets more efficiently and help shape the product with real-world feedback.
Hospitality Teams Face Equipment Visibility Challenges
When hotel operators lack visibility into equipment and assets, maintenance schedules are missed, guest complaints increase, and operational costs spiral. Asset locations are unknown. Service records are fragmented. Compliance documentation is lost across shifts and properties.
Room equipment, appliances, furniture, and facility assets scattered across floors, buildings, and multiple locations. No centralized view of what equipment exists where or its current status.
Constant guest use creates accelerated wear on equipment. HVAC systems, elevators, kitchen appliances, and safety equipment require frequent maintenance that is often reactive rather than planned.
When was the commercial refrigerator last serviced? Which vendor performed the HVAC maintenance? Warranty documents and service history exist in emails, filing cabinets, and outdated spreadsheets.
High staff turnover and shift changes lead to lost equipment visibility. Housekeeping tools, maintenance equipment, and portable assets disappear without accountability. Property expansions compound the problem.
Fire safety inspections, elevator certifications, kitchen equipment compliance records, and health department documentation required for audits are scattered and difficult to retrieve when inspectors arrive.
Total cost of ownership per property is unknown. Purchase costs and accumulated maintenance expenses are never calculated together. Replacement decisions lack financial data and lifecycle insights.
How UniAsset Helps Hospitality Teams
Visibility Across Locations and Properties
Track assets across rooms, floors, buildings, and multiple properties from one central system. Hotels, hotel chains, resorts, and serviced apartments gain complete visibility into equipment distribution and status. Filter asset lists and reports by location for multi-property operations.
Preventive Maintenance Scheduling
Define recurring maintenance tasks for HVAC systems, elevators, kitchen equipment, and safety systems. System automatically calculates next due dates and sends email alerts 7 days before service is required. Shift from reactive repairs to planned upkeep.
Documentation and Compliance Management
Attach safety inspection certificates, warranty documents, service agreements, and compliance records directly to assets. Receive automatic 30-day advance notifications before certifications or warranties expire. Retrieve documentation instantly during audits.
Cost Control and Asset Lifecycle Visibility
Track equipment from acquisition through deployment, maintenance, and eventual replacement. Record purchase costs and accumulate all service expenses. System automatically calculates total cost of ownership and depreciation for accurate financial reporting.
Centralized Maintenance and Service History
Log every service event, repair, inspection, and maintenance task. Record dates, costs, service providers, and technician notes. Complete audit trail shows exactly when work occurred and what was performed, ensuring accountability across shifts.
Role-Based Access for Operations Teams
Five permission levels (Owner, Admin, Manager, Employee, Viewer) ensure housekeeping and maintenance staff can log activities while keeping financial and sensitive data accessible only to operations managers and property leadership.
Key Hospitality Use Cases
Track TVs, mini-fridges, safes, coffee makers, and furniture across guest rooms. Monitor warranty status and maintenance history for high-value room equipment and appliances.
Manage commercial ovens, refrigeration units, dishwashers, and food prep equipment. Schedule preventive maintenance to avoid kitchen downtime during peak service hours.
Preventive maintenance scheduling for HVAC systems, elevators, fire suppression equipment, and emergency generators. Ensure guest comfort and building safety compliance.
Monitor warranty expiration dates for expensive equipment. Receive advance alerts to schedule warranty repairs before coverage lapses, protecting property investments.
Assign equipment to departments and track responsibility across housekeeping, maintenance, and facilities teams. Maintain visibility during shift changes and staff turnover.
Retrieve safety inspection records, compliance certificates, and service history instantly during health department visits, fire marshal inspections, and regulatory audits.
UniAsset Features Used by Hospitality Teams
Track equipment from purchase through deployment, maintenance, and retirement for complete asset lifecycle visibility across properties.
Manage assets across rooms, floors, buildings, and multiple hotel properties with location-based filtering and reporting.
Schedule recurring maintenance for HVAC, elevators, kitchen equipment, and safety systems with automatic email reminders.
Complete audit trail of all service events, repairs, and inspections with dates, costs, vendors, and technician notes.
Store safety certificates, compliance records, warranties, and service agreements with automatic expiration alerts.
Track purchase costs and accumulated maintenance expenses with automatic total cost of ownership and depreciation calculations.
Operational Benefits for Hospitality Teams
Reduced Downtime and Guest Complaints
Preventive maintenance scheduling reduces unexpected equipment failures. Guest-facing systems stay operational. Complaints about broken HVAC, non-functional equipment, or room issues decrease significantly.
Better Coordination Across Teams
Housekeeping, maintenance, and facilities teams access the same asset information. Shift changes no longer mean lost context. Equipment responsibility is clear. Cross-department coordination improves operational consistency.
Faster Audits and Inspections
Safety inspection records, compliance certificates, and service history instantly available when inspectors arrive. No scrambling through filing cabinets. Audit preparation time reduced from days to hours.
Longer Asset Lifespan and Lower Replacement Costs
Regular preventive maintenance extends equipment life. Scheduled servicing prevents catastrophic failures. Total cost of ownership visibility informs smarter replacement decisions and budget planning.
Consistent Operations Across Properties
Multi-property hotel chains and resort groups maintain operational consistency. Same asset tracking standards apply across all locations. Centralized reporting provides visibility for property managers and executive teams.
Improved Guest Experience Through Operational Excellence
Well-maintained equipment means fewer guest-facing failures. Rooms stay functional. Climate control works consistently. Kitchen operations run smoothly. Guest satisfaction improves through operational reliability.
Built for Hospitality Operations Teams
Hotels and Hotel Chains
Single properties to multi-location hotel groups requiring centralized asset visibility across properties. Operations managers need structured equipment tracking and maintenance scheduling to ensure guest satisfaction.
Resorts and Serviced Apartments
Extended-stay properties and resort operations with extensive equipment inventories. Need preventive maintenance scheduling for HVAC, kitchen equipment, and facility systems to maintain operational uptime.
Hospitality Facilities and Operations Teams
Facilities managers, maintenance supervisors, and operations directors responsible for equipment across rooms, kitchens, and building systems. Require accountability, compliance tracking, and cost visibility.
Properties Moving Beyond Spreadsheets
Hospitality operations transitioning from Excel-based tracking. Need centralized service history, preventive maintenance automation, and document management for operational clarity and audit readiness.
Designed for Operational Excellence
Complete data isolation between properties and organizations. Role-based permissions control who can view, edit, or delete asset records. Your operational data remains secure and private.
Five permission levels ensure housekeeping and maintenance staff can log activities while keeping financial and sensitive information accessible only to operations managers and property leadership.
Access from any browser on any device. No servers to maintain. Automatic updates. Scales from single hotel properties to multi-location hospitality groups.
Create account in minutes. Import equipment via CSV. Define preventive maintenance schedules. Invite staff across departments. Start tracking same day.
Bring Structure to Hospitality Asset Management
Track equipment across rooms, kitchens, and properties. Schedule preventive maintenance. Maintain service records and compliance documentation. Support smooth operations and guest experience with centralized asset visibility.
Get Started FreeSuitable for single properties and multi-property groups