Facilities Management Software
Track building assets and maintenance across facilities. Centralized equipment inventory with preventive maintenance scheduling and cost visibility for facility managers and operations teams.
Facilities Teams Face Equipment and Maintenance Challenges
When facility managers lack visibility into building systems and equipment, maintenance schedules are missed, assets fail unexpectedly, and costs spiral. Service history is fragmented. Compliance documents are lost.
HVAC systems, generators, elevators, security equipment, and facility tools spread across multiple buildings or locations. No centralized view of what equipment exists where.
Equipment fails without warning because preventive maintenance schedules are forgotten or never existed. Facilities teams constantly fight fires instead of preventing problems.
When was the HVAC unit last serviced? What work was performed? Which contractor did the job? Service records exist in emails, receipts, and multiple spreadsheets.
Safety inspection certificates, fire suppression service records, elevator inspection reports, and equipment warranties scattered across filing cabinets and email folders.
Multi-site operations require coordinating maintenance schedules and equipment tracking manually. Each location maintains separate records. Campus-wide visibility does not exist.
Total cost of ownership per asset is unknown. Without tracking cumulative maintenance expenses, facilities managers cannot make informed replacement decisions.
How UniAsset Supports Facilities Teams
Centralized Asset Inventory
Every HVAC unit, generator, elevator, fire suppression system, security device, and facility tool recorded in one system. Track manufacturer, model, serial number, location, purchase date, warranty expiry, and current status. End the chaos of departmental spreadsheets.
Preventive Maintenance Scheduling
Define recurring maintenance tasks based on time intervals (days, months, years). System automatically calculates next due dates and sends email alerts 7 days before maintenance is due. Shift from reactive firefighting to proactive maintenance.
Maintenance Logs and Service History
Log every service event, repair, inspection, and contractor visit. Record dates, costs, vendors, and technician notes. Full audit trail shows exactly when maintenance occurred and what work was performed on every building system.
Location-Based Asset Organization
Organize equipment by building, floor, room, or campus. Assign assets to specific locations and departments. View maintenance schedules and cost reports filtered by location for multi-site facility operations.
Document and Warranty Expiry Alerts
Attach inspection certificates, service agreements, safety documentation, and warranty papers to equipment. Receive automatic 30-day advance notifications before warranties or compliance certifications expire.
Cost Tracking and Asset Lifecycle Visibility
Track purchase costs and accumulate all maintenance expenses. System automatically calculates total cost of ownership and depreciation. Track assets from acquisition through deployment, maintenance, and eventual replacement.
Facilities-Relevant Features
Schedule recurring maintenance tasks with automatic due date calculations. Email alerts notify facilities teams 7 days before service is due.
Track purchase price, accumulated maintenance costs, and calculate depreciation. View total cost of ownership per asset for replacement planning.
Organize assets by building, campus, or site. Filter maintenance schedules and reports by location for multi-facility operations.
Complete event log shows every status change, location move, maintenance event, and cost entry with timestamp and user attribution.
Attach inspection certificates, service agreements, and safety documentation. Receive 30-day advance alerts before certifications expire.
Five permission levels (Owner, Admin, Manager, Employee, Viewer) ensure facilities staff can log maintenance while keeping financial data secure.
Built for Facilities Operations
Office Buildings
Commercial office buildings managing HVAC systems, elevators, security equipment, and building infrastructure. Need centralized maintenance tracking without complex CMMS software.
Campuses and Complexes
Multi-building campuses, corporate complexes, or industrial parks requiring facilities asset tracking and preventive maintenance across multiple structures.
Multi-Site Organizations
Organizations operating multiple locations or regional offices. Need campus-wide visibility into building systems, equipment status, and maintenance schedules.
Facilities Teams Replacing Spreadsheets
Facility managers where Excel maintenance logs no longer scale. Need structured tracking with automated reminders and accountability for building systems.
Built for Operational Teams
Complete data isolation between organizations. Role-based permissions control who can view, edit, or delete asset records. Your facilities data remains secure and private.
Five permission levels ensure facilities staff can log maintenance and service events while keeping financial and procurement data accessible only to authorized users.
Access from any browser on desktop or mobile. No servers to maintain. Automatic updates. Scales from single buildings to multi-campus operations.
Create account in minutes. Import equipment via CSV. Define preventive schedules. Assign assets to locations. Start tracking same day.
Take Control of Facilities Asset Management
Track building equipment and maintenance across facilities. Schedule preventive maintenance. Monitor costs and compliance. Maintain operational reliability with structured asset records.
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