Asset Lifecycle Management Software
Track every asset from purchase to retirement with complete lifecycle visibility. Monitor status changes, assignments, maintenance history, costs, and depreciation in one centralized system.
The Asset Lifecycle Visibility Problem
Most organizations have no clear picture of an asset's complete lifecycle. Critical information is scattered across spreadsheets, emails, and memories—making it impossible to track the full story from acquisition to disposal.
When was equipment purchased? How much did it cost? What vendor? Original purchase orders are buried in filing cabinets or lost entirely.
Who has used this asset? When was it assigned to different departments? Assignment history exists only in people's memories.
What repairs have been done? When? Service records are in spreadsheets, emails, or vendor invoices—impossible to find when needed.
How much has this asset actually cost? Purchase price plus maintenance equals... nobody knows. Total cost of ownership is a mystery.
When should equipment be replaced? Is repair cost exceeding replacement cost? No data means decisions are made by gut feeling.
Compliance audits ask for asset history. Teams scramble through emails and files trying to reconstruct what happened years ago.
How UniAsset Tracks Asset Lifecycle
Asset Creation
Create asset record with purchase date, cost, vendor, category, location, and department. Upload purchase documents, photos, and manuals. All acquisition information stored in one place.
Status Changes
Track asset status throughout its life: Active, In Storage, In Maintenance, In Repair, Disposed, Retired. Every status change is logged with date and user who made the change.
Assignment History
Record who has the asset at any time. Assign to users, departments, or locations. Complete assignment history shows who had the asset, when they received it, and when they returned it.
Maintenance History
Log all maintenance activities: scheduled preventive maintenance, repairs, calibrations, inspections. Each maintenance entry includes date, description, vendor, cost, and performing user.
Cost Accumulation
System automatically calculates total cost of ownership: purchase price plus all maintenance costs. View complete cost breakdown showing when money was spent and why.
Depreciation Tracking
Configure depreciation method (straight-line, declining balance) and useful life. System calculates current book value, accumulated depreciation, and remaining value for financial reporting.
Lifecycle Management Benefits
See total cost of ownership, maintenance frequency, and current book value. Make data-driven decisions about repair vs. replacement based on actual cost history.
Accurate asset valuation for balance sheets. Depreciation schedules for tax reporting. Complete cost history for budget planning and capital expenditure decisions.
Every change is logged: who made it, when, and what was changed. Complete history from purchase to disposal. Compliance audits become simple document exports.
Know exactly who has each asset at any time. Assignment history shows custody chain. Status changes show who retired or disposed of equipment. No more lost assets.
Used Across Industries
Track laptops and servers from procurement through warranty expiration to retirement.
Monitor production equipment lifecycle from installation through maintenance to replacement.
Track campus equipment from purchase through departmental transfers to disposal.
Document asset lifecycle for donor reporting and program accountability.
Built for Operational Reliability
Every action logged with timestamp and user. Status changes, assignments, maintenance, and cost updates create permanent audit trail.
Upload purchase orders, warranties, service records, manuals, and photos. All documents attached to asset record for instant access.
Export asset lifecycle data to CSV or PDF. Generate depreciation reports, cost summaries, and assignment histories with one click.
Start tracking lifecycle immediately. Import existing assets with CSV. Add new purchases as they arrive. Build complete history moving forward.
Track Complete Asset Lifecycle from Purchase to Retirement
Monitor status changes, assignments, maintenance, costs, and depreciation in one system. Make better replacement decisions with complete lifecycle visibility.
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