Cost & Financial Visibility Software
Track purchase costs and maintenance expenses with complete financial visibility at the asset and category level. Make data-driven decisions with accurate cost tracking and executive-level reporting.
The Cost Visibility Problem
Most organizations have no clear picture of asset-related spending. Purchase costs are known, but maintenance expenses are scattered. Total spending per asset, category, or department remains hidden in invoices and spreadsheets.
How much was spent on repairs this year? What about last year? Maintenance costs are buried in invoices, emails, and vendor statements. Nobody knows the total.
Which asset categories cost the most to maintain? Which are most expensive to operate? Finance teams cannot answer without manual data collection across multiple systems.
Purchase orders in one system. Maintenance invoices in another. Receipts in email. Cost data exists but is impossible to aggregate for meaningful analysis.
Next year's maintenance budget is based on gut feeling. No historical data. No spending trends. Leadership asks for numbers and finance makes educated guesses.
How Cost Tracking Works in UniAsset
Track Purchase Costs
Record purchase price when creating each asset. Include vendor information, purchase date, and purchase order reference. All acquisition costs stored centrally with the asset record.
Log Maintenance Costs
Record cost for every maintenance activity: repairs, service, inspections, calibrations. Each maintenance log entry includes date, description, vendor, and amount spent. Complete spending history for every asset.
Asset-Level Financial Visibility
View complete cost breakdown for each asset: purchase price, total maintenance costs, and complete spending history. See when money was spent, why, and with which vendor. Full transparency.
Category and Executive Rollups
Executive dashboard aggregates costs across all assets, categories, and departments. View total spending by asset type, compare categories, identify high-cost areas. Portfolio-level financial insights for decision-making.
Key Benefits
See exactly how much each asset costs to own and maintain. No hidden expenses. No scattered invoices. Every dollar spent is tracked and visible.
Compare maintenance costs across categories. Identify high-cost assets. Make replacement decisions based on actual spending data instead of guesswork.
Historical spending data enables accurate budget forecasting. View trends over time. Plan maintenance budgets based on real cost history instead of estimates.
Leadership dashboard provides portfolio-level financial visibility. Total asset value, spending by category, and cost trends. Financial insights without manual reporting.
Works Seamlessly With Other UniAsset Features
Asset Lifecycle Management
Purchase costs are recorded when assets are created. Maintenance costs accumulate throughout asset lifecycle. View complete cost history from acquisition to disposal in one place.
Maintenance & Service History
Every maintenance log entry includes cost field. Costs automatically aggregate to provide total maintenance spending per asset. Service history becomes financial history.
Executive Dashboard
Cost metrics appear on executive dashboard alongside other key performance indicators. View spending trends, category comparisons, and financial summaries. Complete portfolio visibility.
Total Cost of Ownership
Purchase costs and maintenance costs combine to provide total cost of ownership. Understand complete lifecycle expenses for every asset. Repair vs. replacement decisions based on real data.
Who Benefits From Cost Visibility
Track asset-related expenses for financial reporting. Budget planning based on historical spending. Accurate cost data for balance sheets and financial statements.
Understand maintenance spending per asset and category. Identify high-cost equipment. Make data-driven decisions about repairs, replacements, and vendor selection.
Complete cost visibility for every asset under management. Track spending trends over time. Justify replacement requests with actual cost data.
Portfolio-level financial insights. Understand total asset-related spending. Compare departments and categories. Strategic decision-making with accurate cost data.
Commonly Used By
Track building maintenance costs, equipment expenses, and facility spending.
Monitor technology spending, support costs, and IT equipment expenses.
Control production equipment costs and track maintenance spending.
Budget planning and expense tracking for educational equipment and technology.
Complete Financial Transparency for Asset Management
UniAsset cost and financial visibility provides complete transparency into asset-related spending. Track purchase costs and maintenance expenses at the asset level, roll up to category and department views, and access executive-level financial reporting. Finance teams get accurate cost data for budget planning and financial statements. Operations teams make data-driven decisions about repairs and replacements based on actual spending history. Leadership gains portfolio-level insights into total asset costs and spending trends without manual reporting.
Track Every Dollar Spent on Your Assets
Complete cost visibility from purchase to maintenance. Make better decisions with accurate financial data.
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