Maintenance & Service History Tracking
Record every maintenance activity for each asset with dates, vendors, costs, and detailed notes. View complete service timeline, track maintenance expenses, and export maintenance records for analysis and compliance.
The Scattered Maintenance Records Problem
Maintenance records are scattered across emails, spreadsheets, vendor invoices, and technician notebooks. When equipment needs service, teams have no idea what work was done previously or when it was last serviced.
When was this equipment last serviced? What work was done? Which vendor performed the repair? Nobody knows because maintenance records were never centrally documented.
Equipment fails repeatedly with the same issue. Without service history, technicians can't identify patterns or recurring problems. Same repairs are performed over and over.
How much has been spent maintaining this asset over its lifetime? Individual repair invoices exist somewhere, but there's no way to calculate total maintenance investment.
Equipment is repaired under warranty, but the work is never documented. Later, teams pay for repairs that should have been covered because warranty service history is lost.
Is this asset becoming unreliable? Maintenance frequency is increasing but nobody notices because there's no timeline view of all service activities.
Regulatory audits require proof of maintenance and calibration. Teams scramble through emails and invoices trying to prove compliance work was actually performed.
How Maintenance History Tracking Works in UniAsset
Log Maintenance Activities
Record every maintenance activity: repairs, inspections, calibrations, parts replacements, and routine service. Add description of work performed, who did it, and any relevant notes or observations.
Track Dates and Vendors
Record service date, performing vendor or technician, and completion date. Link to vendor contact information. Store warranty claim numbers and service ticket references for easy lookup.
Record Costs and Expenses
Enter labor costs, parts costs, and total maintenance expense for each service activity. System automatically accumulates total maintenance costs. View maintenance spending trends over time.
View Complete Service Timeline
All maintenance activities displayed in chronological order. See what work was done, when, at what cost, and by whom. Identify patterns, track service frequency, and spot reliability issues before they become critical.
Export Maintenance Reports
Export complete maintenance history to CSV or PDF. Generate service reports for compliance audits. Create maintenance cost summaries for budget reviews. All data export-ready for analysis.
Service History Tracking Benefits
See complete maintenance history before deciding whether to repair or replace. If an asset has required frequent expensive repairs, replacement may be more cost-effective. Make decisions based on data instead of guesswork.
Spot patterns in maintenance records. If the same component fails repeatedly, address the root cause instead of treating symptoms. Service history reveals systemic issues that need permanent solutions.
Know exactly how much has been spent maintaining each asset over its lifetime. Calculate total cost of ownership including purchase price and all maintenance. Use data to justify replacement budgets.
Regulatory audits require proof of maintenance, calibration, and inspections. Export complete service history showing all compliance work. No more scrambling through files during audits.
Works seamlessly with other UniAsset features
Captures complete maintenance records across your asset portfolio:
Pair maintenance history with these features for comprehensive asset management:
- Warranty & Document Tracking - Link service records to warranties and store invoices with each maintenance entry
- Total Cost of Ownership - Service costs automatically feed into complete TCO calculations
- Executive Financial Dashboard - View maintenance spending patterns and trends across your portfolio
With complete maintenance history, you can:
- Make repair-versus-replace decisions based on actual maintenance cost history instead of guesswork
- Identify recurring problems and address root causes rather than treating symptoms repeatedly
- Demonstrate compliance with maintenance requirements through exportable service history reports
- Calculate true total cost of ownership including all service and repair expenses over time
Built for Maintenance Accountability
All maintenance activities in chronological order. See what was done, when, by whom, and at what cost. Identify service frequency patterns and reliability trends.
Capture all maintenance details: description, vendor, parts replaced, labor hours, costs, warranty claims, and technician notes. Nothing gets lost.
Export maintenance history to CSV or PDF. Generate compliance reports. Create cost summaries. All service data ready for external analysis and audits.
Log maintenance as it happens. Build complete service history moving forward. Import historical records from spreadsheets. Full maintenance tracking from day one.
Track Complete Maintenance History for Every Asset
Record all service activities with dates, vendors, costs, and notes. View service timeline. Identify patterns. Make better repair vs. replace decisions.
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