Welcome to UniAsset

Welcome to UniAsset! This guide introduces you to our enterprise asset management platform and helps you understand whether it's the right solution for your organization.

What is UniAsset?

UniAsset is a cloud-based asset management platform that helps organizations track, maintain, and optimize their physical assets throughout their entire lifecycle—from acquisition to disposal.

Whether you manage laptops, machinery, vehicles, medical equipment, or office furniture, UniAsset gives you complete visibility into:

• What assets you own (inventory)
• Where they are (location tracking)
• Who's responsible for them (assignment)
• Their condition (status and maintenance history)
• Their cost (purchase price, maintenance spend, TCO)
• When to replace them (lifecycle analytics)

The Problem We Solve

Most organizations start tracking assets in spreadsheets. This works for 5-10 assets but breaks down as you grow:

• ❌ No centralized source of truth — Multiple versions of the "asset list" exist
• ❌ Manual updates — Tedious data entry, easy to forget
• ❌ No maintenance tracking — Can't see repair history or schedule preventive maintenance
• ❌ Poor visibility — Hard to answer "Who has the Dell laptop?" or "When does warranty expire?"
• ❌ No audit trail — Can't see who changed what, when
• ❌ Collaboration issues — Multiple people can't edit safely; version conflicts

UniAsset solves these problems with a centralized, real-time system designed specifically for asset management.

Who Should Use UniAsset?

UniAsset is built for organizations that need professional asset tracking but don't want enterprise complexity or cost.

Ideal Users

• IT Departments tracking laptops, servers, network equipment
• Facility Managers managing building equipment, furniture, tools
• Manufacturing tracking production equipment, forklifts, machinery
• Healthcare managing medical devices, diagnostic equipment
• Education tracking lab equipment, computers, sports gear
• Nonprofits managing donor-funded assets and equipment
• Field Service Teams tracking tools, vehicles, test equipment

Organization Size

• 5-500 employees: Sweet spot for UniAsset
• 1-10 users on the Free/Starter plan (solo operators, small teams)
• 500+ employees: Enterprise plan with unlimited users

Key Features

Asset Inventory Management

Track all assets in one place with serial numbers, categories, locations, and custom fields. Assign assets to users or locations. Upload photos and documents (manuals, warranties, invoices).

Preventive Maintenance Scheduling

Create maintenance rules that auto-generate tasks (e.g., "Service forklift every 90 days"). Receive alerts 7 days before tasks are due. Track maintenance costs per asset to inform replace vs. repair decisions.

Maintenance History

Log all repairs, servicing, and inspections. Track costs, technicians, parts used, and downtime. Full audit trail shows who did what and when.

Total Cost of Ownership (TCO) Analytics

See cumulative costs: purchase price + all maintenance spend. Identify high-cost assets that should be replaced. Compare TCO across asset categories or departments.

Document Management

Upload and organize warranties, invoices, manuals, certificates. Set expiry dates for warranties and certifications. Automatic alerts 30 days before expiration.

Custom Workflows

Create custom asset statuses beyond Active/Damaged/Disposed. Support industry-specific workflows (e.g., "In Calibration" for healthcare, "Awaiting Parts" for manufacturing).

UniAsset vs. Spreadsheets

Pricing & Plans

UniAsset offers a Free Forever plan for solo operators and small teams:

• Free Plan: 1 user, 50 assets, core features
• Starter Plan: $29/month, 3 users, 500 assets
• Growth Plan: $99/month, 10 users, unlimited assets
• Enterprise Plan: Custom pricing, unlimited users, dedicated support

🎁 SPECIAL: Registered nonprofits get Growth plan features for free. Apply via Settings → Organization → Free Access Request.

All plans include:

• Unlimited maintenance logs
• Unlimited documents & images
• Preventive maintenance scheduling
• Email & in-app notifications
• Mobile-responsive interface

No credit card required for Free plan. Upgrade anytime.

What Happens Next?

Now that you understand what UniAsset does, here's your next steps:

1. Set Up Your Organization (5 min)

Create categories (Laptops, Furniture, Vehicles), locations (HQ - Floor 1), and departments (IT, Operations).

See: Quick Start Guide

2. Add Your First Assets (10 min)

Manually create 5-10 assets to get comfortable with the interface. Or bulk import from CSV if you have existing inventory.

See: Creating Your First Asset | CSV Import Guide

3. Invite Your Team (5 min)

Add users with appropriate roles: Admins configure settings, Managers create assets, Viewers get read-only access.

See: Inviting Team Members

4. Explore the Dashboard

Understand key metrics (Total Asset Value, Overdue Maintenance), navigate the sidebar, and customize notification settings.

See: Understanding the Dashboard

Related Articles

• Quick Start Guide — Complete setup in 15 minutes
• What is an Asset? — Define what qualifies as an asset
• Understanding Asset Lifecycle — From acquisition to disposal
• Subscription Plans & Pricing — Detailed plan comparison

Need Help?

If you're evaluating UniAsset and have questions about whether it fits your use case, contact our sales team at sales@uniasset.app or support at support@uniasset.app.