Total Cost of Ownership Software
Calculate total cost of ownership for every asset. Understand true lifecycle expenses by combining purchase costs with maintenance history. Make data-driven repair vs. replace decisions.
The Hidden Cost Problem
Purchase price is only part of the story. Maintenance costs accumulate over years, often exceeding original purchase price. Without total cost of ownership visibility, teams make expensive decisions based on incomplete data.
How much has this asset actually cost? Purchase price plus maintenance equals... nobody knows. True lifecycle expenses remain hidden because costs are never aggregated.
Should we repair this equipment or replace it? Decision requires knowing total maintenance cost history. Without data, teams guess and often choose wrong.
Maintenance costs gradually increase year over year. By the time teams notice, total spending has far exceeded replacement cost. Early warning signs go undetected.
Finance asks: what did we spend on equipment last year? Operations cannot answer without manually adding up invoices from multiple systems and spreadsheets.
How Total Cost of Ownership Works in UniAsset
Record Purchase Cost
When creating an asset, record purchase price, vendor, and acquisition date. This establishes the baseline cost. All assets start with known purchase cost as the foundation for TCO calculation.
Track Maintenance Costs Automatically
Every maintenance log entry includes cost field. Record expenses for repairs, service, inspections, calibrations, and preventive maintenance. System automatically aggregates all maintenance costs for each asset.
View Complete TCO Breakdown
Asset detail page shows total cost of ownership: purchase price plus all maintenance costs. View complete cost history with dates, descriptions, and amounts. See exactly where money was spent throughout asset lifecycle.
Make Informed Decisions
Compare total cost of ownership to replacement cost. If maintenance costs approach purchase price, replacement may be more economical. Data-driven decisions replace guesswork.
Key Benefits
Know exactly how much each asset costs from purchase to present. No hidden expenses. No manual calculations. Total cost of ownership calculated automatically.
Compare maintenance costs to replacement cost. When repair expenses approach purchase price, replace instead of continuing costly repairs. Stop wasting money on aging equipment.
Watch maintenance costs accumulate over time. Identify assets with increasing repair frequency and escalating expenses. Plan replacements before costs spiral out of control.
Understand true cost of equipment ownership for budget planning. Finance teams get accurate total spending data. Operations teams justify replacement requests with hard numbers.
Who Uses Total Cost of Ownership
Decide whether to repair or replace equipment based on total maintenance history. Justify replacement requests to leadership with complete cost data. Stop expensive repairs on aging assets.
Accurate total spending data for budget planning and financial reporting. Understand complete cost of asset portfolio. Plan capital expenditures based on lifecycle cost trends.
Track total cost of ownership for every asset under management. Identify high-cost equipment. Monitor cost trends and recommend replacements when expenses exceed value.
Portfolio-level TCO visibility shows total asset-related spending. Compare categories and departments. Make strategic decisions about equipment refresh cycles and replacement timing.
Works Seamlessly With Other UniAsset Features
Asset Lifecycle Management
Purchase costs recorded at asset creation. Maintenance costs accumulate throughout lifecycle. Total cost of ownership grows automatically as assets age and require service.
Maintenance & Service History
Every maintenance log entry contributes to total cost of ownership. Service history becomes cost history. See complete breakdown of when money was spent and why.
Cost & Financial Visibility
TCO combines purchase cost tracking with maintenance cost aggregation. Complete financial transparency at asset, category, and portfolio level. One source of truth for all cost data.
Executive Dashboard
Total cost of ownership metrics appear on executive dashboard. View portfolio-level TCO, category comparisons, and spending trends. Financial insights without manual reporting.
Commonly Used By
Understand true cost of HVAC, elevators, and building equipment over time.
Track vehicle purchase price plus fuel, maintenance, and repair costs.
Decide when production equipment repair costs justify replacement.
Calculate total cost of medical equipment including maintenance and calibration.
Know the True Cost of Every Asset
UniAsset total cost of ownership combines purchase costs with complete maintenance history to show exactly how much each asset costs throughout its lifecycle. Operations teams make repair vs. replace decisions based on actual spending data instead of guesswork. Finance teams understand complete asset-related expenses for budget planning and financial reporting. The system automatically aggregates all costs as maintenance is logged, providing real-time TCO visibility at the asset, category, and portfolio level without manual spreadsheets or calculations.
Calculate Total Cost of Ownership Automatically
Track purchase costs and maintenance expenses. Make data-driven repair vs. replace decisions.
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