Users & People
People, user accounts, roles, and Microsoft Entra directory sync.
People vs Users — What's the Difference?
Why UniAsset separates People from Users, which one an asset is assigned to, and why it matters when someone leaves.
How to Manage People in UniAsset
Add and maintain the People records that assets are assigned to and checked out to, including contractors who never sign in.
How to Change a User's Role
Change what someone can do in UniAsset by changing their role, and understand when the change takes effect.
How to Deactivate a User
Revoke someone's access to UniAsset immediately while keeping their history intact, and free up a seat on your plan.
How to Reactivate a User
Restore access for a returning colleague in UniAsset, with all of their history and assignments intact.
How to Transfer Organization Ownership
Hand the Owner role to someone else in UniAsset, and understand what changes for you and for them.
How to Track User Activity and Asset History
Find out who did what in UniAsset — asset timelines, person activity, sign-in history, and the audit trails that cannot be edited.
Auto-Provisioning Users from Entra ID
Learn how to enable auto-provisioning so users from your verified Entra ID domain can sign in to UniAsset without individual invitations.
Group to Role Mapping (Entra ID)
Learn how to map Microsoft Entra ID groups to UniAsset roles so that group membership automatically determines what access a user has when they sign in.
How to Auto-Deprovision Leavers via Entra ID
Enable the nightly sync that deactivates UniAsset users automatically when they leave your Microsoft Entra ID directory.