Fleet Asset Management Software
Track company vehicles, schedule preventive maintenance, and control fleet costs. Centralized visibility into vehicle status, service history, and maintenance readiness for fleet operations teams.
Fleet Managers Face Vehicle Visibility Challenges
When fleet managers lack clear visibility into vehicle status, maintenance schedules slip, costs spiral, and unexpected breakdowns disrupt operations. Service records are scattered. Total cost of ownership is unknown.
Fleet managers cannot easily answer: Which vehicles are due for service? What is each vehicle's current condition? Where is maintenance history stored? Visibility disappears across growing fleets.
Preventive maintenance schedules exist on paper or in someone's calendar. Oil changes, brake inspections, and tire rotations are forgotten. Vehicles break down unexpectedly, disrupting operations.
When was the delivery van last serviced? What repairs were done? Which shop performed the work? Service history is fragmented across emails, receipts, and spreadsheets.
Total cost of ownership per vehicle is unknown. Purchase price, maintenance expenses, and repair costs are never calculated together. Replacement timing decisions lack financial data.
Fleet spread across multiple locations, depots, or regional offices. Coordinating maintenance schedules and tracking vehicle assignments manually becomes unmanageable.
Warranty coverage lapses without notice. Registration renewals are missed. Insurance documents expire. Nobody tracks expiration dates proactively.
How UniAsset Supports Fleet Teams
Centralized Vehicle Inventory
Every company vehicle—cars, vans, trucks, trailers—recorded in one system. Track make, model, VIN, year, license plate, purchase date, warranty expiry, and current status. End the chaos of spreadsheet-based fleet tracking.
Preventive Maintenance Scheduling
Define recurring maintenance tasks based on time intervals (days, months, years). System automatically calculates next due dates and sends email alerts 7 days before service is due. Shift from reactive repairs to proactive maintenance.
Maintenance and Repair Logs
Log every oil change, brake service, tire rotation, and repair. Record dates, costs, service providers, and technician notes. Full audit trail shows exactly when maintenance occurred and what work was performed on every vehicle.
Cost Tracking and Total Cost of Ownership
Track purchase costs and accumulate all maintenance expenses. System automatically calculates total cost of ownership (TCO) and depreciation using straight-line methods. Make data-driven decisions about vehicle replacement timing.
Warranty and Document Expiry Alerts
Attach warranties, registration documents, insurance policies, and inspection certificates to vehicles. Receive automatic 30-day advance notifications before warranties or documents expire.
Location-Based Vehicle Organization
Organize vehicles by depot, regional office, or service area. Assign vehicles to specific locations and departments. View maintenance schedules and cost reports filtered by location for multi-site fleet operations.
Assignment to Responsible Users or Teams
Assign vehicles to specific drivers, departments, or project teams. Track who is responsible for each vehicle. Complete activity log shows all assignments, transfers, and status changes with user attribution.
Fleet-Relevant Features
Complete vehicle profile including make, model, VIN, year, license plate, purchase date, assigned user, current location, and maintenance history.
Schedule recurring maintenance tasks with automatic due date calculations. Email alerts notify fleet teams 7 days before service is due.
Full maintenance log showing what work was done, when, by which service provider, and at what cost. Never lose track of vehicle service records.
Track purchase price, accumulated maintenance costs, and calculate depreciation. View total cost of ownership per vehicle for replacement planning.
Attach warranties, registration documents, insurance policies, and inspection certificates. Receive 30-day advance alerts before expiration.
Five permission levels (Owner, Admin, Manager, Employee, Viewer) ensure operations staff can log maintenance while keeping financial data secure.
Built for Fleet Operations Teams
Service and Delivery Fleets
Companies operating service vans, delivery trucks, or field technician vehicles. Need centralized maintenance tracking and cost visibility without enterprise fleet management complexity.
Corporate Vehicle Fleets
Organizations managing company cars, pool vehicles, or executive transportation. Need structured records of vehicle assignments, maintenance, and total ownership costs.
Operations-Led Logistics Teams
Fleet managers and operations teams responsible for vehicle uptime. Need preventive maintenance schedules, service history, and warranty tracking accessible to entire operations crew.
Organizations Moving Fleet Tracking Off Spreadsheets
Excel maintenance logs worked initially but break down as fleet size grows. Need structured tracking with automated reminders and accountability for vehicle assignments.
Designed for Operational Simplicity
Complete data isolation between organizations. Role-based permissions control who can view, edit, or delete vehicle records. Your fleet data remains secure and private.
Five permission levels ensure operations staff can log maintenance and assign vehicles while keeping financial and procurement data accessible only to authorized users.
Access from any browser in the office or on the road. No servers to maintain. Automatic updates. Scales from small fleets to multi-location operations.
Create account in minutes. Import vehicles via CSV. Define preventive maintenance schedules. Assign vehicles to drivers. Start tracking same day.
Take Control of Fleet Asset Management
Track vehicle status and maintenance schedules. Log complete service history. Monitor costs and accountability. Maintain fleet reliability with structured asset records.
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