Every asset. Every service. Every certificate.
UniAsset gives golf clubs a complete operational record for every piece of equipment — from fairway mowers to fleet vehicles — with proactive alerts before anything expires, fails, or goes unserviced.
Why spreadsheets fail golf club operations
Golf clubs manage significant equipment portfolios across multiple departments. Without a single system, things slip — quietly, and expensively.
Greenkeeping machinery service schedules slip on spreadsheets and warranties lapse without anyone realising. Reactive maintenance costs far more than planned servicing.
LOLER, PUWER, insurance, and warranties all have expiry dates. Audits and insurance renewals cause last-minute scrambles when no one has been tracking them proactively.
Carts, maintenance equipment, and tools spread across departments with no single source of truth. Accountability gaps lead to asset loss and duplicated purchases.
Repair bills accumulate with no total cost of ownership visibility per asset. The decision to repair or replace is made on gut feel rather than financial data.
Everything your club needs in one system
UniAsset is built around the workflows that matter to golf club operations — not generic IT asset management bolted onto a spreadsheet.
Preventive Maintenance Scheduling
Define PM rules per asset with configurable service intervals. Alerts fire before tasks become overdue — keeping greenkeeping machinery serviced, warranties intact, and operations on schedule.
Document & Certificate Tracking
Upload inspection certificates, warranties, and insurance documents against each asset. Expiry alerts fire 30 days ahead — so audits never catch you flat-footed.
Full Asset Lifecycle Record
An immutable history of every service event, cost, assignment, and incident per asset. From first purchase to disposal — every event is timestamped and auditable.
Financial Visibility (TCO)
Total cost of ownership per asset, accumulated across every service event. Cost-risk analysis flags assets where cumulative repair costs exceed replacement value.
Asset Assignment & Location
Assign assets to departments, staff members, or locations. Full assignment history is logged — so there is always a clear answer to "where is it and who has it?"
Executive Dashboard
Portfolio-level cost summaries and maintenance health scores for club management. Understand the full picture without digging through individual asset records.
Every category of golf club asset, covered
UniAsset ships with pre-built categories matched to golf club operations. Import your existing equipment list and you are operational on day one.
- • Fairway mowers
- • Rough mowers
- • Aerators & rollers
- • Scarifiers & sprayers
- • Member & hire buggies
- • Buggy fleet
- • Maintenance vehicles
- • Utility vehicles
- • Pumping stations
- • Irrigation controllers
- • Pipework assets
- • Sprinkler heads
- • Catering equipment
- • Bar assets
- • Event AV equipment
- • Refrigeration units
- • POS & EPOS systems
- • Hardware & workstations
- • Networking equipment
- • Booking terminals
- • Trailers & generators
- • HVAC systems
- • Safety equipment
- • Lifting equipment
Built for the compliance reality of running a golf club.
Every document type your club is required to maintain — tracked, alerted on, and retrievable in seconds when auditors ask.
Lifting equipment inspection records uploaded per asset with expiry tracking and automatic renewal alerts.
Work equipment compliance documentation stored against each machine, with status visible at a glance across the portfolio.
Fleet vehicle compliance documents tracked per vehicle with advance expiry alerts so renewals are never missed.
Insurance documentation linked to relevant assets and locations, with renewal reminders issued 30 days ahead of expiry.
Warranty paperwork attached to assets at point of purchase. Alerts fire before warranties lapse so you can arrange cover or replacements.
Calibration records for spraying equipment and precision machinery stored with next-due dates and automated service prompts.
Log contractor visits, work performed, and any documents provided as part of each service event — full traceability for every third-party interaction.
How it works
From zero to a fully operational golf club workspace in three steps.
Add your assets
Import your existing equipment list from CSV, or add assets manually. Pre-built golf club categories are ready out of the box — greenkeeping, carts, irrigation, F&B, and more.
Set your schedules
Configure PM rules per asset. UniAsset calculates next due dates and alerts you before service is required — not after. Upload compliance documents and set expiry dates once.
Stay ahead
Document expiry alerts, cost-risk flags, and stale asset detection keep you proactive across the entire portfolio. Club management gets the executive dashboard view; operations teams get actionable task lists.
Stop managing £500k of equipment on a spreadsheet.
Book a 30-minute demo and we'll configure a golf club workspace live — with your asset categories, ready to go.